Business Management Senior Executive/ Assistant Manager

Kuala Lumpur


Job Responsibilities: 

1. Sales Admin

  • To assist HOD in overseeing the sales administration
  • To prepare booking letter and rebate letter to purchaser/solicitor.
  • To liaise with purchaser, banker and solicitor on Sales and Purchase Agreement and approval of Loan Agreement
  • Computer data entries (MHW & MSL); Sales data, Banker particular, Solicitor, generate billing and send billing to bank, interest advise, reminder letter, payment receipt.
  • Follow up on documentation status with purchasers’ solicitor on Loan.
  • To monitor on the documentation and collection of the progressive billing to ensure healthy cash flow.
  • Responsible to maintain the property management system (MHW); ensure all sales information are updating accurately in system and always up to date.
  • Checking Invoices for Legal Fees and Disbursement for SPA & Loan received from Solicitors and Prepare Memo to Finance Department
  • To prepare payment purchaser refund for prompt submission to management for approval.
  • To prepare report for weekly and HOD meeting.
  • To prepare report sales to finance by monthly.
  • To work with sales admin team on the reporting & any improvement to the department
  • To assist, monitor and trekking of the budget for the department.

2. End Financing

  • Making sure the bank end financing offer information and data is up to date.
  • To assist HOD to maintain on-going rapport with EF officers from all banks
  • Managing report and presentation for the bank’s updates and Management negotiation purposes

3. Stakeholders Liaison

  • To assist Management in liaison with key stakeholders eg. Contractors, Consultants, Lawyers etc)

4. Management Reporting

  • To assist HOD in compiling data and preparing business management and analytical reporting.
  • Preparing weekly and monthly report for the department and when required.
  • Assist in preparing presentation slides for the department.

5. 3 rd Space Retail Leasing

  • Assisting HOD in Leasing exercise for 3 rd Space assets internally and externally.
  • Preparing budgets, leasing packages, lease target, attending meetings with internal and external parties.
  • Management of 3 rd Space assets.
  • Maintaining liaison and relationship with prospects, existing and future tenants.
  • Preparing Letter of Offer, Tenancy Agreement, and its Renewal.

6. Community Project

  • Assisting HOD in planning and organised promotional activities
  • Assisting to any related community matters

7. Other Ad-Hocs

  • Assisting the HOD from time to time depending on the priorities of the company may assign you with new job scope and responsibilities.


Job Requirements: 

  • 7 years’ experience in Sales Admin with some exposure to End Financing and SPA Legal in property development industry
  • Degree Holder in any field
  • Analytical, Communication, Reporting, Multi-tasking, can work under pressure


Working Days & Hours:
Monday – Friday; 9.00am to 6.30pm

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